HRIS That Makes HR Paperless, Timekeeping Tamper-Resistant, and Payroll Faster

Stop chasing attendance screenshots, chat logs, and spreadsheet cutoffs. With our HRIS, employees clock in/out via photo-based, geotagged timekeeping, file leaves/overtime/ reimbursements in-app, and HR generates payroll with built-in Philippine compliance tables—without drowning in manual work.

Best for: companies with multiple locations, field teams, project-based staff, shifting schedules, and high-volume HR operations.

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Common Challenges Faced by HR Teams Daily

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If these are your daily HR problems, this will feel like a major upgrade

  • “We need too many people just to monitor time and attendance.”
  • “How do we prevent tampering in time-in/time-out records?”
  • “Leave and overtime approvals pile up and slow everything down.”
  • “Our employee files are in drive folders and hard copies—double work.”
  • “Payroll gets delayed because approvals and corrections come in late.”
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What You Get (Core Modules)

Photo-Based, Geotagged Timekeeping (Web + Mobile)

Employees clock in/out using their phone (or any device with internet access). Each time record includes:

  • Photo capture
  • Automatic geotag (location)
  • Exact timestamp
  • Viewable by authorized roles (HR/Admin/Manager)

Why this matters: You get visibility and accountability for on-site, remote, and multi-location employees—without needing to buy and manage a biometrics device per site.

Optional add-on: QR Code timekeeping (faster for high-volume on-site clock-ins).

Employee Self-Service (ESS)

Employees can do HR transactions without messaging HR on the side. They can file:

  • Leave requests (with remaining credits displayed)
  • Overtime requests (with reason/remarks)
  • Reimbursements
  • Time corrections (e.g., forgot to time out)

Why this matters: HR stops becoming a “help desk” for repetitive admin tasks. Everything becomes traceable and auditable.

Multi-Level Approval Workflow (Built-in)

Route requests through structured approvals:

  • Support for 1st / 2nd / 3rd approver workflows
  • Approvers only see employees assigned to them
  • Approve / Disapprove with remarks
  • Employees see status updates in real time
  • Bulk approvals available where appropriate

Why this matters: Approvals stop getting lost in chats and email threads. You reduce disputes because every decision is documented.

Employee Data Management + Digital 201 Files (Paperless HR Records)

Your employee profile becomes a complete HR record, including:

  • Personal details, address, and emergency contacts
  • Government numbers (SSS/PhilHealth/Pag-IBIG, etc.)
  • Employment history and movement tracking (probation, regularization, salary changes)
  • Uploaded documents (PDF support) for 201 files
  • Role-based visibility (employee vs HR vs admin)

Why this matters: No more “Where is that file?” moments. Your 201 file becomes centralized, secure, searchable, and downloadable.

Payroll Processing (Philippines-Ready)

Generate payroll with:

  • Attendance-based computation
  • Late and undertime tracking
  • Overtime inclusion based on approvals
  • Allowances and fixed deductions (rice, clothing, HMO, etc.)
  • Loan tracking (SSS loans and other loans, with activation/deactivation)
  • Salary adjustments (for reimbursements, corrections, and one-off items)

Plus: pre-loaded government contribution tables (e.g., SSS table built in), with flexibility to override when needed.

Important payroll control:
Payroll will not generate if there are pending applications within the payroll period—so nothing is accidentally excluded. If a request comes in late, it can be handled via salary adjustment based on your policy.

Why this matters: Payroll becomes faster, more consistent, and far less dependent on manual patching.

Reporting & Dashboards (Export-Ready)

Export reports anytime (Excel/CSV), including:

  • Attendance reports (per employee / department / period)
  • Leave summaries (used/remaining)
  • Overtime reports (approved/denied with reason)
  • Time correction summaries
  • Payroll summaries and supporting tables

Dashboards provide:

  • Attendance status visibility (including invalid records)
  • Pending approvals counters (leave/OT/reimbursement)
  • Headcount insights (regular/probationary and more)
  • Who is on leave today

Why this matters: HR and management get answers immediately—without rebuilding reports every cutoff.

Built for Real-World Operations (Construction, Field Teams, Shifting Schedules)

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If your workforce has:

  • multiple sites and project locations
  • shifting schedules (night, mid, rotating)
  • project-based contracts
  • mixed payroll types (daily vs semi-monthly)

…our HRIS can be configured around it: grace periods, shift rules, half-day rules, holiday settings, and more.

And we do high-touch discovery because HRIS implementation fails when vendors don’t understand the operation.

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Security & Control (So You Can Trust the Data)

Role-based access (employee, supervisor, manager, admin)

Employees can only access their own information

Controlled admin visibility by department/role

Document tracking (who uploaded what and when)

Period locking options to prevent edits after cutoff (based on your policy)

High-Touch Implementation & Ongoing Support

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An HRIS is not “install then goodbye.” It improves over time.
Our typical rollout:

  • Discovery and operational walkthrough
  • Configuration (roles, departments, shifts, leave credits, rules)
  • Testing / parallel run (manual vs system until confident)
  • Go-live with support
  • Milestone sessions for enhancements (review before anything goes live)

If troubleshooting is needed, we can support on-site when appropriate—high-touch, not “ticket-only.”

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Ready to remove manual timekeeping and make payroll predictable?

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Request a demo and we’ll show you:

  • how photo + geotag timekeeping works
  • how approvals flow (and how fast it is)
  • how payroll, adjustments, and PH contributions are handled
  • what reports you can export instantly
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Frequently Asked Questions

Both. It’s web-based and accessible on phones, laptops, and desktops—as long as there’s internet.

Not required. Our default timekeeping is photo + geotag via mobile. For high-volume sites, you may opt for QR-based flow or a shared-device approach.

Yes. You can set policies such as invalid attendance = no pay, or require corrections via formal time correction requests.

Yes. The system supports employment tracking and alerts/prompts for probation and contract milestones based on your configured schedule.

Yes—attendance, leaves, overtime, and payroll summaries are exportable via Excel/CSV.

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